Affordable accounting software for South African businesses
No expensive server licences. No annual software upgrades. No IT infrastructure costs. Just one honest monthly subscription in Rands — with local South African support included in every plan.
Starter
For sole traders, freelancers, and small businesses getting their books in order.
- Up to 50 VAT-compliant tax invoices per month
- 1 user account
- Customers, products, and services
- Quotes, invoices, and credit notes
- VAT-aware sales totals and dashboard
- Sales and credit note reporting
- Local email support (next business day)
Professional
The complete accounting platform for growing South African SMEs.
- Unlimited tax invoices and quotations
- Up to 5 users + accountant/bookkeeper access
- Customer statements and supplier records
- Purchase orders
- Product, service, and non-stock catalogue
- Tenant user and permission foundation
- Customer and supplier account management
- Expanded sales and credit note reporting
- Priority local support — under 4-hour response
Business
For larger businesses with multiple users, branches, or complex reporting needs.
- Everything in Professional
- Up to 25 users with role-based permissions
- Advanced permission rollout
- Implementation and migration support
- Roadmap scoping for advanced reporting
- Roadmap scoping for integrations
- Reporting export expansion
- Same-day local support response
Enterprise
Custom solutions for large businesses and accounting practices.
- Everything in Business
- Custom user and company requirements
- Roadmap planning for complex workflows
- Dedicated South African account manager
- On-site training and implementation
- Custom integration scoping
- Service Level Agreement (SLA)
- 24/7 priority support line
All prices exclude VAT (15%). Annual billing billed upfront and saves 20%. Need a custom quote? Contact us →
Vision X vs traditional desktop accounting software
Many South African businesses are still running expensive legacy systems. See how Vision X compares in true total cost.
Traditional desktop software e.g. Pastel, Sage 50
- Annual licence fee R5,000 – R25,000/year
- Dedicated server and hardware R15,000 – R80,000 once-off
- IT maintenance and support R1,500 – R5,000/month
- Software upgrades and patches R2,000 – R8,000/year
- Remote access setup (VPN) R3,000 – R10,000 once-off
- Data backup and recovery R500 – R2,000/month
- Multi-user licences (each) R1,500 – R4,000/year each
Vision X cloud accounting Professional plan
- Monthly subscription R599/month
- Server and infrastructure R0 — cloud hosted
- IT maintenance R0 — fully managed
- Software updates R0 — automatic
- Remote and mobile access R0 — built in
- Automatic daily cloud backups R0 — included
- Additional users (up to 5) R0 — included
+ Local SA support, VAT-aware document workflows, customer and supplier records, reporting foundations, and a clearly labelled roadmap.
What's included in each plan
| Feature | Starter R299/mo | Professional R599/mo | Business R999/mo | Enterprise Custom |
|---|---|---|---|---|
| VAT-compliant tax invoices | 50/mo | Unlimited | Unlimited | Unlimited |
| Users | 1 | 5 | 25 | Unlimited |
| Customer records | ||||
| Supplier records | — | |||
| Purchase orders | — | |||
| Sales and credit note reporting | Basic | Expanded | Expanded | Custom scoped |
| VAT201 submission package | Roadmap | Roadmap | Roadmap | Roadmap |
| Payroll (PAYE/UIF/SDL) | Roadmap | Roadmap | Roadmap | Roadmap |
| Bank feeds and reconciliation | Roadmap | Roadmap | Roadmap | Roadmap |
| Products and stock foundation | Basic | |||
| Multi-user & permissions | — | Up to 5 | Up to 25 | Unlimited |
| Audit logs | — | |||
| API access | Roadmap | Roadmap | Roadmap | Custom scoped |
| Multi-entity reporting | Roadmap | Roadmap | Roadmap | Custom scoped |
| Dedicated account manager | — | — | — | |
| On-site training | — | — | — |
Common questions from SA business owners
Are prices in South African Rand and do they include VAT?
All prices are in South African Rand (ZAR) and exclude VAT. The applicable 15% VAT will be added to your monthly invoice, which you can claim as input tax if you are a registered VAT vendor.
Is there a free trial?
Yes — every plan comes with a full 14-day free trial with no credit card required. A local SA onboarding specialist will contact you within one business day to help you get set up and migrate your existing data.
Can I migrate from Pastel, Sage One, or Xero?
We can help scope migration from existing accounting systems and import the records supported by the current web app. Complex migration services are handled case by case during onboarding.
Are there any setup fees or once-off costs?
No setup fees, no annual licence fees, no server costs, and no IT infrastructure required. You pay one simple monthly subscription. If you need on-site training, we offer affordable training packages — contact us for a quote.
Can I cancel anytime?
Yes, absolutely. Month-to-month subscriptions can be cancelled at any time with no penalty. Annual subscriptions are non-refundable after 30 days but can be cancelled before renewal.
What happens to my data if I cancel?
Your data remains accessible for 30 days after cancellation. You can export all transactions, invoices, and reports in CSV and PDF format at any time — even after cancellation. We will never hold your financial records hostage.
Start your free 14-day trial today
No credit card. No commitment. A local SA expert helps you get set up.